BERRYESSA CITIZENS ADVISORY COUNCIL
BYLAWS
December 8, 2003 as amended February 13, 2006
Article I.
Name:
Berryessa Citizens Advisory Council (BCAC)
Article II. Purpose:
To provide two-way communication between local government
and the residents of San Jose Council District 4 and/or the
Berryessa Union School District. The BCAC advocates for
quality of life issues in our neighborhoods. BCAC may take
positions on issues but not endorse candidates.
Article III. Membership:
All adult residents, youths, and businesses and elected
representatives of within District 4 and/or the Berryessa Union
School District are eligible for membership.
The Berryessa Citizens Advisory Council recognizes the
importance of youth participation in our community. We believe
that our young citizens of today represent the future leaders of our
community. Because of this belief, we encourage our youth to
actively participate in our organization.
Classes of Membership: There shall be three classes: Family
(Adult/Youth), Adults (18+ years old), Business and Elected
Representatives.
Past members are reinstated immediately upon full payment of
membership dues within a six month grace Past members are
reinstated immediately upon full payment of membership dues
within a six month grace period. Past members who pay the
membership dues after the grace period are considered new
members.
period. Past members who pay the membership dues after the
grace period are considered new members.
Membership and Voting: Only members in good standing whose
dues are fully paid have voting entitlement. Voting eligibility for
new family adult residents, elected representative and business
members shall be based on the payment of dues 60 days prior to
voting. on an issue Only members in good standing whose dues
are fully paid have voting entitlement. Each member is entitled to
only one vote. For 2006, a family membership is eligible for one
vote.
Elected representatives who are non-district residents shall be
allowed one vote. Elected representatives who are district
residents are entitled to only one vote, either as a family member
or as an elected representative.
Business membership is available at a cost to be determined by
the voting membership annually. District bBusiness es
membership shall be entitled to one vote by the owner or
designated representative. owned by non-district residents shall
be allowed one vote by the owner or designated representative.
District residents who own district businesses get only one vote
either as a family member or as a business.
The general membership shall vote on policy issues and position
letters except on time sensitive matters as determined by the
BCAC Board of Directors.
Article IV. Officers:
Officers shall be elected from the general membership. The
officers shall consist of a president, vice-president, recording
secretary, corresponding secretary, treasurer, and four members-
at-large. One Two youth members-at-large and the most recent
past-president who wants to serve on the board will be
determined at the beginning of each year.
The general membership shall determine the need and define the
duties for additional officers. These officers shall then be chosen
from the general membership and elected by that membership.
When a need for new officers is determined and duties defined,
the office and duties shall become part of the constitution by
amendment.
The BCAC Board of Directors shall appoint a the two youths (14-
17 years old) as a members of the BCAC Board and shall be
ratified by the general membership. The Each youth could be a
child of a BCAC family member or a youth sponsored and dues
paid for by a BCAC member. He/she must be a resident of San
Jose Council District 4 and/or the Berryessa Union School
District. The youths can serve only as a Members-at-Large on
the BCAC Board.
A. Term of Office: The term for officers of the organization shall
be one year. A nominations committee shall be selected by the
BCAC Board and the president shall appoint one of the
members as chairperson in November October. They The
nominating committee shall present introduce the names of the
nominees in November and present a slate of officers for election
at the December meeting. Additional nominations may be made
from the floor. An election shall be held at that December
meeting. Officers shall assume their responsibilities immediately
after the December meeting adjourns.
B. Duties of Officers: The president shall preside at all meetings.
The president shall have the power to appoint or remove
committee chairs man subject to ratification by a majority vote of
the BCAC Board. The president shall appoint officers to fill out an
unexpired term of a vacated office subject to ratification by a
majority of members present at the earliest regular meeting. The
president or presiding officer, in the absence of the president,
shall vote only in the case of a tie in general meetings or
executive board meetings.
The vice-president shall assume the duties of the president
during the president's absence. If the office of the president
becomes vacant, the vice-president shall become president. The
order of succession shall be President, Vice-President,
Treasurer, Recording Secretary, and Corresponding Secretary.
The recording secretary shall be responsible for all internal
BCAC records, keep minutes of all meetings, runoff and
distribute the newsletter and notify all members of meetings. ..
TheThe corresponding secretary shall generate, distribute (after
authorization from the Board or President) and archive all formal
correspondence between BCAC and non-members, government
officials, and other organizations. perform all clerical duties of the
organization, runoff and distribute the newsletter, keep a record
of membership attendance, and notify all members of meetings.
The treasurer shall keep an account of the income and
expenditures, and report at each general meeting. The treasurer
shall keep a current membership list and keep records of
membership attendance. Two officers shall sign each check. The
treasurer shall submit a yearly accounting record during the
January meeting. The accounting record shall be audited in
January by a person or persons appointed by the BCAC Board
of Directors.
The past-president and members-at-large shall work on special
projects and membership.
All officers are expected to attend the BCAC Board and general
membership meetings.
Thee duties of the a BCAC Youth Member-at-Large include but
are not limited to the following:
*Advocate for youth programs in our community.
+Serve as BCAC liaison to BCAC and with various youth
organizations and programs within the Berryessa area, BUSD
and ESUHSD.
*Be actively involved in the Berryessa Youth Programs.
*Attend the monthly BCAC Board and general membership
meetings.
The Berryessa Citizens Advisory Council recognizes the
importance of youth participation in our community.
C. Removal Proceedings: Removal from office shall be obtained
by a two-thirds vote of the membership present at a regularly
scheduled meeting.
D. Committees:
Committees are formed as advisory to BCAC, thus shall give a
report at each regular meeting.
Article V. Meetings:
A. General Membership meetings shall be held once a month
except in July and August. Special meetings may be called by the
president provided one week's notice is given to all members.
Meetings are to be conducted according to the designated
Robert’s Rules of Order. The version shall be announced at the
January general membership meeting.
B. A quorum shall consist of twelve members including one
officer.
C. The BCAC may designate a portion of one of the monthly
meetings each
year for a youth activities presentation.
Article VI. Amendments: Amendments to this constitution shall be
presented at a general meeting and approved by a two-thirds
vote of the members present at the general meeting.
Article VII. Dissolution: Upon the dissolution of this organization,
its assets remaining after payment of, or provision for payment of,
all debts and liabilities of this organization, shall be distributed to
the Parks, Recreation and Neighborhood Services of the City of
San Jose.
Amended: December 8, 2003
February 13,2006
BYLAWS
December 8, 2003 as amended February 13, 2006
Article I.
Name:
Berryessa Citizens Advisory Council (BCAC)
Article II. Purpose:
To provide two-way communication between local government
and the residents of San Jose Council District 4 and/or the
Berryessa Union School District. The BCAC advocates for
quality of life issues in our neighborhoods. BCAC may take
positions on issues but not endorse candidates.
Article III. Membership:
All adult residents, youths, and businesses and elected
representatives of within District 4 and/or the Berryessa Union
School District are eligible for membership.
The Berryessa Citizens Advisory Council recognizes the
importance of youth participation in our community. We believe
that our young citizens of today represent the future leaders of our
community. Because of this belief, we encourage our youth to
actively participate in our organization.
Classes of Membership: There shall be three classes: Family
(Adult/Youth), Adults (18+ years old), Business and Elected
Representatives.
Past members are reinstated immediately upon full payment of
membership dues within a six month grace Past members are
reinstated immediately upon full payment of membership dues
within a six month grace period. Past members who pay the
membership dues after the grace period are considered new
members.
period. Past members who pay the membership dues after the
grace period are considered new members.
Membership and Voting: Only members in good standing whose
dues are fully paid have voting entitlement. Voting eligibility for
new family adult residents, elected representative and business
members shall be based on the payment of dues 60 days prior to
voting. on an issue Only members in good standing whose dues
are fully paid have voting entitlement. Each member is entitled to
only one vote. For 2006, a family membership is eligible for one
vote.
Elected representatives who are non-district residents shall be
allowed one vote. Elected representatives who are district
residents are entitled to only one vote, either as a family member
or as an elected representative.
Business membership is available at a cost to be determined by
the voting membership annually. District bBusiness es
membership shall be entitled to one vote by the owner or
designated representative. owned by non-district residents shall
be allowed one vote by the owner or designated representative.
District residents who own district businesses get only one vote
either as a family member or as a business.
The general membership shall vote on policy issues and position
letters except on time sensitive matters as determined by the
BCAC Board of Directors.
Article IV. Officers:
Officers shall be elected from the general membership. The
officers shall consist of a president, vice-president, recording
secretary, corresponding secretary, treasurer, and four members-
at-large. One Two youth members-at-large and the most recent
past-president who wants to serve on the board will be
determined at the beginning of each year.
The general membership shall determine the need and define the
duties for additional officers. These officers shall then be chosen
from the general membership and elected by that membership.
When a need for new officers is determined and duties defined,
the office and duties shall become part of the constitution by
amendment.
The BCAC Board of Directors shall appoint a the two youths (14-
17 years old) as a members of the BCAC Board and shall be
ratified by the general membership. The Each youth could be a
child of a BCAC family member or a youth sponsored and dues
paid for by a BCAC member. He/she must be a resident of San
Jose Council District 4 and/or the Berryessa Union School
District. The youths can serve only as a Members-at-Large on
the BCAC Board.
A. Term of Office: The term for officers of the organization shall
be one year. A nominations committee shall be selected by the
BCAC Board and the president shall appoint one of the
members as chairperson in November October. They The
nominating committee shall present introduce the names of the
nominees in November and present a slate of officers for election
at the December meeting. Additional nominations may be made
from the floor. An election shall be held at that December
meeting. Officers shall assume their responsibilities immediately
after the December meeting adjourns.
B. Duties of Officers: The president shall preside at all meetings.
The president shall have the power to appoint or remove
committee chairs man subject to ratification by a majority vote of
the BCAC Board. The president shall appoint officers to fill out an
unexpired term of a vacated office subject to ratification by a
majority of members present at the earliest regular meeting. The
president or presiding officer, in the absence of the president,
shall vote only in the case of a tie in general meetings or
executive board meetings.
The vice-president shall assume the duties of the president
during the president's absence. If the office of the president
becomes vacant, the vice-president shall become president. The
order of succession shall be President, Vice-President,
Treasurer, Recording Secretary, and Corresponding Secretary.
The recording secretary shall be responsible for all internal
BCAC records, keep minutes of all meetings, runoff and
distribute the newsletter and notify all members of meetings. ..
TheThe corresponding secretary shall generate, distribute (after
authorization from the Board or President) and archive all formal
correspondence between BCAC and non-members, government
officials, and other organizations. perform all clerical duties of the
organization, runoff and distribute the newsletter, keep a record
of membership attendance, and notify all members of meetings.
The treasurer shall keep an account of the income and
expenditures, and report at each general meeting. The treasurer
shall keep a current membership list and keep records of
membership attendance. Two officers shall sign each check. The
treasurer shall submit a yearly accounting record during the
January meeting. The accounting record shall be audited in
January by a person or persons appointed by the BCAC Board
of Directors.
The past-president and members-at-large shall work on special
projects and membership.
All officers are expected to attend the BCAC Board and general
membership meetings.
Thee duties of the a BCAC Youth Member-at-Large include but
are not limited to the following:
*Advocate for youth programs in our community.
+Serve as BCAC liaison to BCAC and with various youth
organizations and programs within the Berryessa area, BUSD
and ESUHSD.
*Be actively involved in the Berryessa Youth Programs.
*Attend the monthly BCAC Board and general membership
meetings.
The Berryessa Citizens Advisory Council recognizes the
importance of youth participation in our community.
C. Removal Proceedings: Removal from office shall be obtained
by a two-thirds vote of the membership present at a regularly
scheduled meeting.
D. Committees:
Committees are formed as advisory to BCAC, thus shall give a
report at each regular meeting.
Article V. Meetings:
A. General Membership meetings shall be held once a month
except in July and August. Special meetings may be called by the
president provided one week's notice is given to all members.
Meetings are to be conducted according to the designated
Robert’s Rules of Order. The version shall be announced at the
January general membership meeting.
B. A quorum shall consist of twelve members including one
officer.
C. The BCAC may designate a portion of one of the monthly
meetings each
year for a youth activities presentation.
Article VI. Amendments: Amendments to this constitution shall be
presented at a general meeting and approved by a two-thirds
vote of the members present at the general meeting.
Article VII. Dissolution: Upon the dissolution of this organization,
its assets remaining after payment of, or provision for payment of,
all debts and liabilities of this organization, shall be distributed to
the Parks, Recreation and Neighborhood Services of the City of
San Jose.
Amended: December 8, 2003
February 13,2006
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